An Agency Has Implemented a Data Retention Policy That Requires

question 35

Multiple Choice

An agency has implemented a data retention policy that requires tagging data according to type before storing it in the data repository. The policy requires all business emails be automatically deleted after two years. During an open records investigation, information was found on an employee's work computer concerning a conversation that occurred three years prior and proved damaging to the agency's reputation. Which of the following MOST likely caused the data leak?

• A) The employee manually changed the email client retention settings to prevent deletion of emails
• B) The file that contained the damaging information was mistagged and retained on the server for longer than it should have been
• C) The email was encrypted and an exception was put in place via the data classification application
• D) The employee saved a file on the computer's hard drive that contained archives of emails, which were more than two years old

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Definitions:

Formal Action

An official or legal step taken to achieve a particular end, often within organizational or legal contexts.

Market Value

The estimated amount for which an asset or liability should exchange on the valuation date between a willing buyer and a willing seller in an arm's length transaction.

Paid-In Capital

Capital received from investors for stock, representing the funds that shareholders have invested in the company.

Par Value

The nominal or face value of a bond, share of stock, or other financial instrument.