Corrective Email to Staff

Question

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The Answer is A proposed solution follows:
Hello everyone,
Most of you have noticed the increased workload we have had in the past few months. Some of you have worked extra hard to keep up with the demands, but it has become increasingly important that each one of us give our best so we can all avoid working overtime. Staying on top of things requires a team effort with everyone contributing equally.
I'd like to remind you to take advantage of your morning and afternoon breaks and give yourself your full lunch time. This will help relieve work stress and give you a regular scheduled time to chat with your co-workers. Feel free to use the tables in the courtyard or the lunchroom. The office computers should not be used to play games as company policy requires that computers be used for work purposes only. Also, please limit personal phone calls on the company phone to emergency situations. Following these guidelines will allow all of us to be more productive.
We have a good staff and I appreciate your hard work.
Thanks,
xxx
1.Subject line should be more detailed but not negative.
2.Tone of the email should not be harsh and condescending to avoid damage to morale and interpersonal relations.
3.Email should start by reminding staff of the busy workload, focusing on a positive team approach for accomplishing the daily work.
4.Policy regarding personal use of the computer and phones should be reviewed. Facts should be stated clearly to the staff, but not in a harsh tone.
5.The staff meeting reminder should be sent in another email and not written as an afterthought to this email.
6.The email should preferably be sent as a confirmation of the changes, following discussion in a face-to-face staff meeting.
TO:
Staff
SUBJECT:
Work Culture Improvement

Corrective Email to Staff

Definitions: