Internal Control Over Cash Transactions

question 44

Essay

Internal control over cash transactions
Listed below are seven errors or problems that might occur in the processing of cash transactions. Also shown is a separate list of internal control procedures. Indicate the internal control procedure that should prevent the error or problem from occurring. If none of the control procedures would effectively prevent the error, place X in the space provided.
Possible Error or Problem
1. A purchase invoice was paid even though the merchandise was never received.
2. An employee issued a credit memorandum for a nonexistent sales return in order to conceal his theft of the amount received in payment of an account receivable.
3. Management is unaware that blank checks are being issued for unauthorized expenditures by the official designated to sign checks.
4. A salesclerk collects the full selling price from a customer but rings up the sale at less than actual price and pockets the difference
5. Several days' cash receipts are lost in a fire.
6. A new employee often gives customers an incorrect amount of change.
7. No one has discovered that amounts deposited in the company's bank account by the cashier over the last few years are frequently smaller than amounts forwarded to him from the mailroom or sales department.
Internal Control Procedures
(a.) Periodic reconciliation of bank statements to accounting records.
(b.) Use of a Cash Over and Short account.
(c.) Adequate subdivision of duties.
(d.) Use of pre-numbered sales tickets.
(e.) Depositing each day's cash receipts intact in the bank.
(f.) Use of electronic cash registers equipped with optical scanners to read magnetically coded labels on merchandise.
(g.) Immediate preparation of a control listing when cash is received and the comparison of this listing with bank deposits.
(h.) Cancellation of paid vouchers.
(i). Requirement that a voucher be prepared as advance authorization of every cash disbursement.

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Definitions:

Phonological Loop

A component of working memory model involving the temporary storage and manipulation of verbal and auditory information.

Working Memory

An intellectual system with finite capabilities, tasked with holding data temporarily to facilitate processing.

Coding

The form in which information is mentally or internally represented.

Recall

The ability to access and retrieve information from memory without the presence of the original stimulus for that memory.