List and Discuss Different Ways Employers Can Avoid Liability for Invasion

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The Answer is First, the employer should review the company's practices and procedures to determine which have potential for invasion of the employee's privacy. Specifically, the employer should look at the type of information collected, how it is maintained, how it is verified, who has access to the information and to whom it is disclosed. This review should cover recruitment, hiring and termination practices.
Second, the employer should develop policies for the acquisition and maintenance of information. There should be a policy and procedure for the acquisition of information, the maintenance of that information, the appropriate contents of personnel files, the use of the information contained in the files, and the conduct of workplace investigations.
Third, separate files should be kept for each employee: (1) personnel files; (2) medical files; (3) evaluation files and (4) confidential files.
Fourth, information should be gathered from reliable sources, such as person with direct knowledge, rather than relying on hearsay or polygraphs. Outdated information should be purged from the file.
Fifth, the employer should publicize privacy policies and procedures and educate employees regarding their rights and responsibilities.

List and Discuss Different Ways Employers Can Avoid Liability for Invasion

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