What Can Be Done to Make the Use of Teleconferencing

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The Answer is First, the teleconference must be planned. Decisions must be made as to who the participants of the conference should be. Also, a clear set of desired outcomes must be established, and an agenda should be distributed prior to the call.   During the meeting, an individual should be selected to take notes, and an additional individual should act as the timekeeper of the meeting. To ensure that each member is aware of who is speaking, each time a member speaks, he or she should identify themselves. Those who remain silent during the call should be called upon to share/state their ideas. In order to ensure full participation of all members, each member should be polled every time a key decision point is reached. The timekeeper should keep track of time so that discussions keep moving. It should be understood that some issues might not be capable of being resolved during the conference. A second call or other method might be required to solve these more difficult issues. Before the meeting comes to a close, assignments and tasks should be reviewed.   Finally, follow-up should occur. Feedback should be solicited from each participant, and a summary of the notes from the call as well as a to-do list with deadlines and designees should be distributed to the participants.

What Can Be Done to Make the Use of Teleconferencing

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